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SENIOR ADMINISTRATIVE ASSISTANT - ADMINISTRATIVE REGISTRY

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INTERNAL JOB ADVERTISEMENT

Kenya Methodist University (KeMU) seeks to appoint innovative and highly ethical individuals with high standards of personal and professional integrity for the following position:
KeMU/ADM/SAA/2/12/2024
GRADE: 8 – ONE (1) POSITION

Job Description

The Senior Administrative Assistant will be expected to:

  • Set up and maintain the office filing system in accordance with the KeMU Filing System.

  • Open new subject files as required and dispose of old files in accordance with the established retention schedule.

  • Maintain archives, ensuring files are properly stored, accessible, and securely kept.

  • Provide photocopies of material from confidential registry files, as requested by staff, and assist in the collection of reference and background material from registry files.

  • Establish and maintain a records system for file movements within the office; maintain the office circulation and reading files.

  • Prepare correspondence and reports related to registry activities.

  • Participate in the creation and maintenance of an electronic registry/archive system in close cooperation with ICT staff.

  • Receive, register, code, and forward incoming mails, letters, and other correspondence to the appropriate department/unit/officer.

  • Register and dispatch outgoing communications, including pouch, and follow up on distribution.

  • Perform any other related duties assigned by the supervisor.

Minimum Requirements

  • A Diploma in Information Science/Records and Archives Management or an equivalent qualification from a recognized university, with at least 1 year of work experience in a similar administrative role.

  • Evidence of proficiency in using information management systems.

  • Ability to review data, identify discrepancies, and make necessary adjustments.

  • Adequate knowledge in data mining and analysis.

  • Proficiency in ICT skills.

  • Strong communication and interpersonal skills.

  • Attention to detail, high integrity, and confidentiality.

How to Apply

Interested candidates should send three (3) copies of their application, along with the following documents:

  • Detailed Curriculum Vitae (CV)

  • Copies of academic and professional certificates

  • National ID card or passport

  • Any other relevant testimonials

Application Submission:

  1. An electronic copy in PDF format should be sent to the Vice Chancellor via the email address: application.December24@kemu.ac.ke.

  2. Three hard copies marked as per the position should be sent to:

    The Vice Chancellor
    Kenya Methodist University
    P.O. Box 267 – 60200
    Meru, Kenya

Applications must be received on or before 10th January 2025. Only shortlisted candidates will be contacted.

This position requires individuals with high ethical standards, integrity, and professionalism.

KeMU is an Equal Opportunity Employer.

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Kenya Methodist University

Meru, Kenya

Kenya Methodist University is a Chartered Christian University, with the main campus situated in Meru and other campuses at Nairobi and Mombasa. KeMU offers PhD, Masters, Degree, Diploma and Certificate programmes. Our market driven courses, industry linkages and opportunities outside classroom provide positive career outcomes for our students in their chosen fields. Over the years we have grown to be a global brand in higher education with over 32,000 alumni. We are first and only private university in Kenya to graduate medical doctors. To find out more about us, continue exploring our website.

Our History

The Kenya Methodist University (KeMU) is a Christian chartered private university. It was founded by the Methodist Church in Kenya (MCK). The Church first established Kaaga Rural Training Centre for training the community in Agriculture and later the Methodist Training Institute (MTI), which became a centre for training Ministers for the Methodist Church. In 1984, the Church decided to establish a university in Kaaga, Meru. In 1987, a committee to develop modalities for establishing the university was formed. In 1995, the Commission for Higher Education (CHE) made an inspection visit of the proposed university and later in June 1997, granted a Letter of Interim Authority to establish Kenya Methodist University. KeMU became a chartered university in June 2006 upon being granted a Charter by President Mwai Kibaki.