SENIOR ADMINISTRATION OFFICER, CENTRAL OFFICE

Job Ref. HR: KP1/5B.2/1984

Reporting to: Chief Administration Services Officer

Key Duties and Responsibilities:

• Facilitate the implementation of standards and work instructions for a safe, functional, and aesthetically pleasing built environment, and support services for intended purposes.

• Plan and initiate facility inspections, occupancy and condition assessments, review reports, initiate corrective actions, and contribute to programs for enhancing occupant experience.

• Plan and implement maintenance schedules for planned preventive and corrective maintenance of building components, equipment, and plant such as lifts, pumps, air conditioners, standby generators, and office furniture and equipment.

• Initiate and coordinate facilities support services, including office furniture and equipment, space arrangements, mail services, routine maintenance, telephone services, beverage services, parking, cleaning services, garbage collection, and fumigation.

• Participate in developing and implementing workplace solutions and initiatives to resolve emerging issues and provide lasting solutions.

• Initiate and facilitate the implementation of new installations, optimization, replacements, and refurbishments of building services, plant, and machinery.

• Coordinate office setups, implement user briefs, ensure compliance with company standards, and resolve emerging issues.

• Facilitate optimal reservation, allocation, and distribution of resources and amenities in collaboration with internal and external stakeholders.

• Initiate and manage stakeholder engagements for space arrangements, rationalizations, and relocations, coordinating actions with relevant departments.

• Implement safety, health, and environmental guidelines and ensure statutory compliance for premises and workplaces, including payment of related licenses and permits.

• Prepare schedules of materials, specifications, and bills of quantities for goods and services related to Administration Services, and participate in their purchase.

• Verify records and account for resources provided for facilities support services.

• Verify amounts payable, ensuring compliance with service contracts, service level agreements, statutory and regulatory requirements, and ensuring value for money.

• Monitor and control recurrent expenditure within approved contracts and budget ceilings.

• Maintain and update asset inventories and ensure updates in respective systems.

• Participate in evaluating the overall performance of facilities, gather, analyze, and interpret data for management decision-making.

• Provide professional guidance on facilities support services matters.

• Ensure the safe custody of office furniture, equipment, building installations, plant, and administration documents and records.

Appointment Specifications:

• Bachelor’s Degree in Building Management, Facilities Management, Property Management, Real Estate, Construction Management, Building Construction, Business Administration, Social Sciences, or related fields from a recognized institution.

• Postgraduate qualification in Project Management, Property Management, Facilities Management, Business Administration, or equivalent qualification.

• Full/Professional Membership with relevant professional bodies, in good standing.

• A minimum of 7 years of relevant experience in facilities management.

• Excellent planning, presentation, and evaluation skills.

• Strong strategic thinking and analytical abilities.

• Thorough understanding of the company’s business operations.

• Strong communication and negotiation skills.

• Creativity, innovation, and a drive for results.

• A deep commitment to the company’s vision and values.

How to Apply:

Interested candidates should submit their applications online via the Kenya Power website at http://www.kplc.co.ke. Applications should include:

• Detailed Curriculum Vitae (CV)

• Copies of academic and professional certificates

• Other relevant testimonials

Applications must be received by Friday, 10th January 2025. Please quote the job title (Senior Administration Officer, Central Office) and include your mobile number and email address in the application.

Only candidates selected for employment will be required to provide the following clearance certificates:

• Certificate of Good Conduct from the Directorate of Criminal Investigations

• Clearance Certificate from the Higher Education Loans Board (HELB)

• Tax Compliance Certificate from the Kenya Revenue Authority (KRA)

• Clearance from the Ethics and Anti-Corruption Commission (EACC)

• Credit Report from an approved Credit Reference Bureau (CRB)

Note: Canvassing will lead to automatic disqualification. Kenya Power is an Equal Opportunity Employer. We do not charge any fees at any stage of the recruitment process (application, shortlisting, interview, or offer).

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