Records Officer II, Regions

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Company Overview:
Kenya Power & Lighting Company PLC (KPLC) is a leading energy service provider in Kenya, committed to excellence in the provision of electricity services. We are seeking a Records Officer II to support records management services within our Regional Offices.

Position Details
Job Title: Records Officer II, Regions
Job Ref: HR: KP1/5B.2/1/3/1675
Reporting To: Regional Manager

Key Responsibilities:

Ensure that records management policies and procedures comply with relevant standards, legal, regulatory requirements, and best practices.
Plan and implement records management programs in respective regions.
Conduct regular records surveys, appraisals, and disposals.
Manage semi-current and non-current records at the records centres.
Develop primary finding aids for records management.
Implement records management audits in liaison with the Quality Management System office.
Liaise with divisions and regions in identifying and preserving vital records.
Conduct records management trainings and inductions.
Liaise with user departments to ensure compliance with records management requirements.
Plan and implement document imaging (digitization) projects in collaboration with the ICT division.
Develop and guide departments and regions in the implementation of records management classification schemes, including automation.
Implement records disposal in line with the Corporate Records Retention Policy and Schedules (CORRS).
Implement legal holds (freezing of records disposal) as directed by the Principal/Senior Records Officer.
Undertake any other specialized duties assigned by an authorized officer.
Perform any other duties as may be assigned from time to time.

Appointment Requirements:

Possession of a bachelor’s degree in Information Science, Records & Archives Management, or related fields.
Membership in the relevant professional body.
Computer literate with proficiency in relevant applications.
Minimum of five (5) years’ relevant experience in managing records and archives.
Commitment to the company’s vision and values.
Creativity and innovation.
Drive for results and achievement.
Good writing and communication skills.
Analytical, interpersonal, and negotiation skills.
Strong problem-solving and customer-focused mindset.

How to Apply:
Interested candidates should submit their applications online via the Kenya Power website at http://www.kplc.co.ke.

Application Requirements:

A detailed Curriculum Vitae, copies of academic and professional certificates, and other relevant testimonials.
Quote the title of the position you are applying for.
Include your mobile telephone contact and email address.

Deadline: Applications must be submitted no later than Friday, 10th January 2025.

Additional Information:
Only candidates offered employment will be required to present the following clearance certificates:

Valid Certificate of Good Conduct from the Directorate of Criminal Investigations.
Valid Clearance Certificate from the Higher Education Loans Board (HELB).
Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA).
Current Clearance from the Ethics and Anti-Corruption Commission (EACC).
Current Report from an approved Credit Reference Bureau (CRB).

Important Notes:

Canvassing will lead to automatic disqualification.
Kenya Power is an Equal Opportunity Employer.
Kenya Power does not charge any fees at any stage of the recruitment process (application, shortlisting, interviewing, or offer).
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Kenya Power and Lighting Company

Stima Plaza, Kolobot Road in Parklands, Nairobi

Kenya Power and Lighting Company is the leading electricity utility company in Kenya, dedicated to powering the nation's homes, businesses, and industries. With a rich history of serving Kenyans, we are committed to providing reliable, affordable, and sustainable energy solutions that drive economic growth and improve the quality of life for all.

As the custodian of the national electricity grid, Kenya Power oversees the generation, transmission, distribution, and retailing of electricity. We strive to meet the dynamic energy demands of a rapidly growing population and economy through innovative technologies, strategic partnerships, and a focus on customer-centric service delivery.

At Kenya Power, sustainability is at the heart of our operations. We actively invest in renewable energy sources and infrastructure upgrades to ensure environmental stewardship while maintaining energy reliability. Our dedicated team of professionals works tirelessly to deliver world-class service and to fulfill our vision of lighting up Kenya, one community at a time.

Kenya Power: Empowering Lives, Energizing Growth.