Grants and Subcontracts Specialist at Palladium

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Project: USAID Feed the Future Kenya Private Sector Activity (KPSA)
Location: Nairobi, Kenya
Requisition Number: req23571

About Palladium

Palladium is a global leader in designing, developing, and delivering positive impact. Our work spans improving health, infrastructure, and livelihoods; fostering sustainable and transformative institutions; and addressing global challenges such as climate change. Operating in over 90 countries, our team of 4,000 diverse and talented professionals represents a wide array of experiences, backgrounds, and perspectives.

About KPSA

The Kenya Feed the Future Private Sector Activity (KPSA) is a USAID-funded $48 million project (2024–2029) aimed at accelerating inclusive economic growth in Kenya. Through partnerships across various sectors, KPSA focuses on increasing SME productivity, market linkages, and mobilizing finance to drive inclusive growth. Goals include mobilizing $400 million in finance, boosting exports and sales, creating jobs, and enhancing access to healthcare.

Position Overview

The Grants and Subcontracts Specialist will oversee the management of USAID subawards and contracts under KPSA. This role ensures compliance with USAID regulations and Palladium policies while supporting the project's technical and financial objectives.

Roles and Responsibilities

Procurement and Award Management:
- Assist in the solicitation, advertisement, and evaluation of grants and subcontracts.
- Draft agreements and related documentation for subawards.
- Conduct due diligence and aid in negotiations with subawardees.
Compliance and Administration:
- Ensure adherence to USAID and Palladium policies for procurement and grants.
- Monitor fund utilization against work plans, ensuring timely usage.
- Manage records in the grants management system and subcontract registry.
- Support contract and subaward close-out processes.
Monitoring and Support:
- Provide guidance on branding, marking plans, and monitoring grant implementation.
- Coordinate with technical teams to review financial reports and ensure compliance.
- Offer feedback to enhance the grants manual and related processes.
Reporting and Coordination:
- Track and report on grants and subcontract activities.
- Communicate effectively with stakeholders, including service providers and clients.
General Support:
- Support project leadership and Palladium HQ with relevant tasks.

Qualifications

Education & Experience:
- Bachelor's degree in Business, Economics, Finance, Procurement, or related fields.
- 2–3 years of experience in contracts, subawards, or grants management.
- Experience with USAID programs and knowledge of its policies and reporting requirements preferred.
Technical Skills:
- Proficiency in Microsoft Office Suite and ability to manage complex spreadsheets.
- Familiarity with grants solicitation, procurement, and compliance processes.
Key Competencies:
- Strong problem-solving and decision-making skills.
- Attention to detail and ability to manage competing priorities.
- Excellent written and verbal communication skills.
Additional Requirements:
- Kenyan nationals are preferred.
- Fluency in written and spoken English is required.

Equity, Diversity, and Inclusion

Palladium embraces equity, diversity, and inclusion as core values. We encourage applications from all backgrounds and are committed to creating a workplace where everyone feels valued and empowered.

For disability accommodations or adjustments, please email accessibility@thepalladiumgroup.com.

Safeguarding

Palladium prioritizes safeguarding all individuals involved in our projects. Successful candidates will undergo an enhanced selection process, including safeguarding-focused interviews and rigorous due diligence.

Apply here:Palladium Careers

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Palladium

Nairobi

Palladium is a global leader in delivering positive social and economic impact, dedicated to creating enduring value for communities, businesses, and governments worldwide. With over 50 years of experience, Palladium partners with organizations to design and implement solutions that address some of the world’s most pressing challenges, including economic development, health, education, and environmental sustainability.

Operating in more than 90 countries, Palladium combines expertise in consulting, project management, and impact investing to drive transformative change. By leveraging data-driven insights, innovative strategies, and collaboration with diverse stakeholders, Palladium ensures sustainable and scalable results that improve lives and empower communities.

Guided by a vision of a world where everyone has the opportunity to succeed, Palladium works at the intersection of social progress and economic growth, delivering solutions that bridge gaps and build inclusive, resilient systems.

At Palladium, we are passionate about unlocking the potential of people and organizations to create a better future for all. Together, we are redefining what’s possible and driving impact that lasts.