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Finance Administrator (FA)

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Location: Nairobi, Kenya
Employment Type: Full-time
Salary: Not Specified
Deadline: 17th January 2025, 11:55 PM

About the Role:
The Finance Administrator (FA) will be responsible for ensuring effective and efficient financial operations at the country level, optimizing expenditures, minimizing losses, and ensuring adherence to Cordaid's finance policies and procedures. The role involves supporting the Project Controller and Country Manager in overseeing financial transactions, ensuring accurate booking of expenses, and managing financial systems in compliance with donor and local requirements.

Key Responsibilities:

Administration:

  • Review payment requisitions before entry into the finance system.

  • Ensure all monthly closing deadlines are met and work to improve processes where possible.

  • Review staff accountabilities, including travel accountabilities, weekly reconciliation, and system entry.

  • Process payments via electronic banking regularly.

  • Maintain an effective filing system for financial records, ensuring accessibility.

  • Handle petty cash, including monthly counts and reconciliation with the Project Controller.

  • Coordinate and record in and out mails and mission orders.

  • Maintain and regularly update the asset register.

Finance:

  • Ensure financial documents are correctly coded and reviewed before posting to the system.

  • Verify and certify accurate transactions according to standard guidelines.

Bank Management:

  • Act as a bank agent and ensure bank accounts are correctly booked weekly.

  • Manage all bank accounts and review bank reconciliation statements monthly, following up on any discrepancies.

Audit Facilitation:

  • Support both internal and external audits and prepare financial statements for auditors.

Integrity:

  • Adhere to the code of conduct and Integrity Policies, reporting concerns and participating in regular integrity trainings.

  • Ensure compliance with Cordaid's policies, especially in financial matters.

Requirements:

  • Education: Degree in Accounting, Finance, or a related field.

  • Experience: At least 5 years of experience in a similar role, preferably within international NGOs.

  • Skills:

    • Strong knowledge of financial systems, computerized accounting, and compliance.

    • Proficiency in MS Office and web-based accounting systems.

    • Solid understanding of various funding modalities and reporting standards.

    • Excellent English communication skills.

    • Strong analytical, problem-solving, and multitasking abilities.

    • Ability to work independently under pressure and manage stress effectively.

    • Good interpersonal and teamwork skills.

    • Strong commitment to enforcing Cordaid’s policies.

Competencies:

  • Personal integrity, creativity, and proactive work style.

  • Results-oriented with strong people skills.

  • Entrepreneurial mindset and an affinity for the Catholic values of Cordaid.

Application Instructions:

To apply, submit your motivation letter and CV in English through the following link: Cordaid Application Portal by 17th January 2025.

Cordaid is committed to providing a safe and respectful workplace, maintaining the dignity of all employees. For more information on Cordaid’s integrity policies, visit: Cordaid Integrity and Code of Conduct.

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Cordaid International

Block 4, Church Road, Westlands. Nairobi Kenya

Cordaid was established in the year 2000 when several Dutch aid organisations joined forces. But our history goes back more than a century.

One of our predecessors, People in Need, was founded in 1914 to meet the needs of more than one million refugees who fled to the Netherlands during the First World War. 1925 was the birth year of Memisa, another member of the Cordaid family. Memisa quickly became a leading healthcare organisation.

As of 2021, ICCO and Cordaid have joined forces. By doing so we have increased our impact in addressing global challenges, defragmented the Dutch development sector, and adapted to the changing needs in international cooperation.