CHIEF ADMINISTRATION OFFICER, CENTRAL OFFICE

Job Ref. HR: KP1/5B.2/1/3/1983

Reporting to: Manager, Administration & Property

Key Duties and Responsibilities:

• Develop and implement standards and work instructions for a safe, functional, and aesthetically pleasing built environment, and support services for intended purposes.

• Plan and carry out facility inspections, occupancy and condition assessments, review reports, initiate corrective actions, and contribute to programs for enhancing occupant experience.

• Plan and implement maintenance schedules for planned preventive and corrective maintenance of building components, equipment, and plant such as lifts, pumps, air conditioners, standby generators, and office furniture and equipment.

• Plan and execute facilities support services, including office furniture and equipment, space arrangements, mail services, routine maintenance, telephone services, beverage services, parking, cleaning services, garbage collection, and fumigation.

• Develop and implement workplace solutions and initiatives to resolve emerging issues and provide lasting solutions.

• Plan and execute new installations, optimization, replacements, and refurbishments of building services, plant, and machinery.

• Facilitate office setups, implement user briefs, ensure compliance with company standards, and resolve emerging issues.

• Engage stakeholders in space arrangements, rationalizations, and relocations as needed, and coordinate actions with relevant departments.

• Facilitate the optimal reservation, allocation, and distribution of resources and amenities in collaboration with internal and external stakeholders.

• Verify material schedules, specifications, and bills of quantities for goods and services related to Administration Services, participating in the purchase process.

• Prepare and manage capital and recurrent budgets, monitor budgets, and account for resources provided for facilities support services.

• Ensure the implementation of safety, health, and environmental guidelines and coordinate statutory compliance, permits, and licenses.

• Verify works, goods, and services for payment, ensuring compliance with statutory, regulatory, and contractual obligations while authorizing expenditure within limits, ensuring satisfactory performance and value for money.

• Maintain asset inventories and update respective systems.

• Participate in developing strategies, service level agreements, and service contracts for facilities support services.

• Provide professional guidance on facilities support services matters.

• Evaluate the overall performance of facilities, gather and analyze data, and provide insights for management decision-making.

• Ensure the safe custody of office furniture, equipment, building installations, plant, and administration documents and records.

Appointment Specifications:

• Bachelor’s Degree in Building Management, Facilities Management, Property Management, Real Estate, Construction Management, Mechanical Engineering, Building Construction, Business Administration, Social Sciences, or related fields from a recognized institution.

• Post-graduate qualification in Property Management, Facilities Management, Building Surveying, Project Management, Construction Management, Operations Management, or equivalent from a recognized institution.

• Full/Professional Membership with relevant professional bodies, in good standing.

• A minimum of 10 years of relevant experience in facilities management, administration, building maintenance, or building management.

• Excellent planning, presentation, and evaluation skills.

• Strong strategic thinking and analytical abilities.

• Thorough understanding of the company’s business operations.

• Strong communication and negotiation skills.

• Creativity, innovation, and a drive for results.

• A deep commitment to the company’s vision and values.

How to Apply:

Interested candidates should submit their applications online via the Kenya Power website at http://www.kplc.co.ke. Applications should include:

• Detailed Curriculum Vitae (CV)

• Copies of academic and professional certificates

• Other relevant testimonials

Applications must be received by Friday, 10th January 2025. Please quote the job title (Chief Administration Officer, Central Office) and include your mobile number and email address in the application.

Only candidates selected for employment will be required to provide the following clearance certificates:

• Certificate of Good Conduct from the Directorate of Criminal Investigations

• Clearance Certificate from the Higher Education Loans Board (HELB)

• Tax Compliance Certificate from the Kenya Revenue Authority (KRA)

• Clearance from the Ethics and Anti-Corruption Commission (EACC)

• Credit Report from an approved Credit Reference Bureau (CRB)

Note: Canvassing will lead to automatic disqualification. Kenya Power is an Equal Opportunity Employer. We do not charge any fees at any stage of the recruitment process (application, shortlisting, interview, or offer).

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