ADMINISTRATION OFFICER I, CENTRAL OFFICE

Job Ref. HR: KP1/5B.2/1/3/1988

Reporting to: Senior Administration Officer, Central Office

Key Duties and Responsibilities:

• Ensure a safe, suitable, functional, and aesthetic built environment and associated support services for intended purposes.

• Carry out facility inspections, occupancy assessments, and condition reviews, initiate corrective action, and participate in developing programs to enhance the occupant experience.

• Participate in the development of maintenance schedules and facilitate planned preventive and corrective maintenance of building components, equipment, and plant such as lifts, pumps, air conditioners, standby generators, office furniture, and equipment.

• Facilitate provision of facilities support services including office furniture and equipment, space arrangements, mail services, routine maintenance, telephone services, beverage services, parking, cleaning services, garbage collection, and fumigation.

• Participate in the development and implementation of workplace solutions and initiatives.

• Facilitate setting up of offices, ensuring compliance with user briefs, company standards, and resolving emerging issues.

• Initiate and carry out stakeholder engagements for space arrangements, rationalizations, and relocations as necessary, coordinating actions with relevant departments.

• Ensure reconciliation and payment of bills and invoices according to company procedures, ensuring value for money.

• Approve job cards and service records for contracted and in-house services.

• Facilitate statutory compliance related to premises and workplaces, ensuring timely payment of related licenses and permits.

• Prepare schedules of materials, specifications, and bills of quantities for goods and services related to administration services and participate in their purchase.

• Implement safety, health, and environment guidelines issued periodically.

• Implement policies, strategies, norms, and procedures pertaining to administrative support services and the physical work environment.

• Conduct market surveys and prepare estimates for budget preparation and decision-making.

• Account for resources and inputs provided for facilities support services.

• Provide long-term solutions to frequent service requests from users and provide feedback.

• Maintain up-to-date furniture and office equipment inventory.

• Implement disposal plans for obsolete office equipment, furniture, and fittings.

Appointment Specifications:

• Bachelor’s Degree in Building Management, Facilities Management, Property Management, Real Estate, Construction Management, Building Construction, Business Administration, Social Sciences, or related fields from a recognized institution.

• Full/Professional Membership of a relevant professional body. Be a member in good standing.

• A minimum of 5 years relevant work experience in facilities management, administration, or building maintenance and management.

• Demonstrated results in work performance.

• Strong interpersonal and communication skills.

• Supervisory and team leadership skills.

• High degree of initiative and analytical thinking.

• Attention to detail and self-driven.

• Strong negotiation and reporting skills.

• Strong ethical and integrity credentials.

How to Apply:

Interested candidates should submit their applications online via the Kenya Power website at http://www.kplc.co.ke. Applications should include:

• Detailed Curriculum Vitae (CV)

• Copies of academic and professional certificates

• Other relevant testimonials

Applications must be received by Friday, 10th January 2025. Please quote the job title (Administration Officer I, Central Office) and include your mobile number and email address in the application.

Only candidates selected for employment will be required to provide the following clearance certificates:

• Certificate of Good Conduct from the Directorate of Criminal Investigations

• Clearance Certificate from the Higher Education Loans Board (HELB)

• Tax Compliance Certificate from the Kenya Revenue Authority (KRA)

• Clearance from the Ethics and Anti-Corruption Commission (EACC)

• Credit Report from an approved Credit Reference Bureau (CRB)

Note: Canvassing will lead to automatic disqualification. Kenya Power is an Equal Opportunity Employer. We do not charge any fees at any stage of the recruitment process (application, shortlisting, interview, or offer).

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