ADMINISTRATION ASSISTANT, REGIONS

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Job Ref. HR: KP1/5B.2/1/3/1989

Reporting to: Administration Officer in the respective region

Key Duties and Responsibilities:

Carry out periodic inspections of premises and initiate corrective action.
Implement office setups, relocations, and moves, addressing emerging issues.
Implement approved reservation, allocation, and distribution of resources and amenities in coordination with internal and external stakeholders.
Ensure proper housekeeping of all company premises, managing arrangements, cable management, tidiness of spaces, supervision of cleaning services, fumigation, sanitary services, and related services.
Supervise the repair of furniture and fittings, provision of signage, office beverages, drinking water, telephone services, mail registry, and other facilities support services.
Ensure prompt settlement of invoices and utility bills, reconciling statements with service providers and utility companies.
Coordinate execution of third-party service contracts, planned preventive maintenance schedules, as well as corrective repair and maintenance of office furniture, equipment, and building components.
Initiate payment of related licenses and permits, ensuring their display as required by statutory bodies.
Maintain records and account for inputs and resources provided for facilities support services.
Prepare job cards and maintain records of performance for contracted and in-house services.
Receive and address first-line service requests from users and provide feedback.
Enter service entries and procurement requests in the system.
Implement safety, health, and environment guidelines, ensuring compliance with statutory requirements for company premises.
Monitor recurrent expenditure in line with approved contracts and budget ceilings.
Implement work processes, instructions, and standards for facilities support services.
Maintain office furniture and equipment movement registers and update asset inventories.
Ensure safe custody of administration documents and records.
Perform any other duties assigned from time to time.

Appointment Specifications:

Diploma in Building Management, Property Management, Business Administration, Social Sciences, or related fields from a recognized institution.
Membership of a professional body in good standing.
A minimum of 4 years relevant work experience in facilities management, administration, building maintenance, or building management.
Demonstrated results in work performance.
Strong interpersonal and communication skills.
High degree of initiative and analytical thinking.
Attention to detail and self-driven.
Strong planning, negotiation, and reporting skills.

How to Apply:

Interested candidates should submit their applications online via the Kenya Power website at http://www.kplc.co.ke. Applications should include:

Detailed Curriculum Vitae (CV)
Copies of academic and professional certificates
Other relevant testimonials

Applications must be received by Friday, 10th January 2025. Please quote the job title (Administration Assistant, Regions) and include your mobile number and email address in the application.

Only candidates selected for employment will be required to provide the following clearance certificates:

Certificate of Good Conduct from the Directorate of Criminal Investigations
Clearance Certificate from the Higher Education Loans Board (HELB)
Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
Clearance from the Ethics and Anti-Corruption Commission (EACC)
Credit Report from an approved Credit Reference Bureau (CRB)

Note: Canvassing will lead to automatic disqualification. Kenya Power is an Equal Opportunity Employer. We do not charge any fees at any stage of the recruitment process (application, shortlisting, interview, or offer).

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Kenya Power and Lighting Company

Stima Plaza, Kolobot Road in Parklands, Nairobi

Kenya Power and Lighting Company is the leading electricity utility company in Kenya, dedicated to powering the nation's homes, businesses, and industries. With a rich history of serving Kenyans, we are committed to providing reliable, affordable, and sustainable energy solutions that drive economic growth and improve the quality of life for all.

As the custodian of the national electricity grid, Kenya Power oversees the generation, transmission, distribution, and retailing of electricity. We strive to meet the dynamic energy demands of a rapidly growing population and economy through innovative technologies, strategic partnerships, and a focus on customer-centric service delivery.

At Kenya Power, sustainability is at the heart of our operations. We actively invest in renewable energy sources and infrastructure upgrades to ensure environmental stewardship while maintaining energy reliability. Our dedicated team of professionals works tirelessly to deliver world-class service and to fulfill our vision of lighting up Kenya, one community at a time.

Kenya Power: Empowering Lives, Energizing Growth.