Accountant 1 Post - Job ref: HR – AC – 01 – 2024 – Nakuru based - Scode

Terms of Reference
In collaboration with the Finance Manager, Accounts assistants, and other team members, the post holder will ensure good financial management, adherence to internal controls, quality reporting, and compliance with financial and donor requirements and timelines. The post holder will keep timely and reliable financial information and analysis that leads to effective decision-making. The post holder reports directly to the Finance Manager.

Duties and Responsibilities:

• Process commercial invoices, receipts, and any other source document as outlined in SCODE financial regulations and rules.

• Take charge of Sales cash handling and management ensuring it is operated in accordance with SCODE financial regulations and rules.

• Ensure all transactions have been posted in SCODE’s system and in accordance with SCODE financial regulations and rules.

• Review and ensure all cash sales have been reconciled and banked in accordance with SCODE financial regulations and rules.

• Review and ensure that documentation submitted in support of payments or any engagement has met the requirements; process payments in accordance with SCODE financial regulations and rules.

• Audit, compute, and pay claims for any engagements approved by the Finance Administration Manager and/or CEO; prepare all documents in the organization accounting system for direct deposits or issuance of cheques.

• Ensure all source documents are well kept and maintained in accordance with SCODE financial regulations and rules.

• Review supporting documentation, obligation funding, and compliance with SCODE financial regulations and rules for the following types of payments:

  • Staff advances and loans.

  • Refunds/reimbursements.

  • Payments on behalf of SCODE.

• Provide general ledger and administrative support to:

  • Reconcile and clear accounts receivable by interacting with clients and staff regarding outstanding balances.

  • Maintain spreadsheet used for the control of all statutory payments.

• Ensure all financial records and documents are filed and maintained in accordance with SCODE financial regulations and rules.

Education and Work Experience:

• Knowledge of accepted accounting practices and principles.

• Holder of at least CPA (part two) accounting qualifications.

• At least 1-year experience in a busy accounting environment.

• Computer literate with working experience in Excel and office.

• Possess working experience in accounting packages like QuickBooks, Pastel, etc.

• Willingness to work under strict deadlines and occasionally under pressure.

• Excellent writing and oral presentation skills.

Key Competencies:

• Attention to detail and accuracy.

• Planning and organization skills.

• Personal initiative and creativity.

• Problem-solving skills.

• Good interpersonal skills.

• Good leadership skills.

• Good administrative skills.

• Strategic thinker and good negotiation skills.

• Good team player.

• Ability to work with laid-down policies, procedures, system parameters, and internal controls.

Application Guidelines:
If you believe you fit the specifications for any of these jobs, please submit an application letter, a detailed curriculum vitae, and all relevant testimonials. All applications should bear the job ref as provided above in the subject line to: kazi@scode.co.ke;
Or send hard copies to:
SCODE, 8 km from Nakuru town, Along Nakuru – Nyahururu Road, Behind Heshima Shopping Centre; P.O. Box 13177 – 20100, Nakuru, Kenya.

Reference and background checks will be carried out in conformity with SCODE recruitment policy. SCODE is an equal opportunity employer and encourages diversity. Female candidates are encouraged to apply.

Only shortlisted candidates will be contacted.
Closing date for receiving applications will be CoB Tuesday, 7th January, 2025.

For more information about SCODE, please visit our website at: www.scode.co.ke.

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